Finance and Administration Officer

Finance and Administration Officer

Sabena Engineering is a leading independent and international aviation solutions provider for civil and military operators. Our capabilities cover the main aircraft types, including Airbus, Boeing, Lockheed, regional and military aircraft and rotor aircraft. With our unique and innovative solutions to both regular and complex needs, Sabena Engineering is all set to grow as a worldwide proximity partner, bringing its expertise wherever needed.

SABCA offers a full range of services to the civil, space and military aviation markets and recently expanded into the commercial Unmanned Autonomous Systems market as an integrator of aerospace-grade solutions for the industry.

Sabena Engineering & SABCA are part of a unique industrial ecosystem in the Belgian aerospace industry which is owned by Sabena Aerospace (holding company) and by the Société Fédérale de Participations et d’Investissements (SFPI/FPIM).

Are you ready to join us?

We are looking for a motivated and detail-oriented Finance and HR Administration Officer to join our team. This role involves managing both financial and human resources administrative tasks, ensuring smooth operations within the company. You will be responsible for booking supplier invoices, tracking payments, handling invoicing, and assisting with employee-related administrative functions, such as onboarding and offboarding. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work independently to meet deadlines.

Key Responsabilities:

Booking Customer Invoices: Accurately prepare customer invoices and record them in the financial system.

Customer Follow-up: Communicate with customers when questions arise regarding invoices and resolve any discrepancies. Issuing credit notes and sending reminders.

Office Supplies Management: Manage the ordering and stock of office supplies, printer cartridges, and other necessary materials to ensure the smooth running of office operations.

Travel Administration: Organize international business travel, including booking flights, hotels, and coordinating travel orders.

Expense Reports: Prepare expense reports for approval of the HR-Manager and CEO, ensuring they are compliant with company policies.

General Administration: Provide general administrative support to the finance and HR teams, including managing calendars, scheduling meetings, and other ad-hoc tasks.

Maintain Vendor Records: Update and maintain supplier/vendor contact details, contracts, and other relevant documentation.

Data Entry: Ensure accurate and timely data entry into relevant systems (e.g., Amos, HR software, accounting software).

Reporting: Assist in preparing regular reports related to finance, HR, and office operations for management review.

Compliance: Assist in ensuring compliance with company policies, legal requirements, and industry regulations.

Your profile:

• Minimum of a high school degree in Office Management or a related administrative field
• Previous experience in a finance and HR role in an international or multinational organization is an advantage.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Solid understanding of accounting principles and financial systems (experience with Amos is a plus)
• High level of accuracy in data entry, documentation, and financial processing
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook) and HR software
• Ability to work both independently and collaboratively within a team
• Discretion and integrity in handling confidential information
• Knowledge of international travel booking and logistics is an advantage

Our Offer:

• Join the Sabena Engineering family, which is passionate about aviation and fully dedicated to its success. Within our organization, everyone contributes to our target to meet our customers’ needs, with their own expertise and their responsible behaviour.
• Have the great opportunity to contribute with us to bringing aviation expertise wherever needed.
• Benefit from a competitive package and develop your skillset to contribute to the company’s success.